Project Manager

Canadian Home Builders’ Association

“The Voice of Canada’s Residential Construction Industry Since 1943”

Position Type: Full-Time Contract (3 years) – Hybrid

Salary: $90,000–$110,000, commensurate with qualifications and experience

Job Location: National Office - 141 Laurier Avenue West, Ottawa

ABOUT THE OPPORTUNITY

The Canadian Home Builders’ Association (CHBA) is seeking an Intermediate Project Manager to support the delivery of a growing portfolio of national research, demonstration, training, and labour-force and market-transformation initiatives related to high-performance housing, Net Zero construction and renovation, energy efficiency, electrification, housing innovation and workforce strategies. Over the next several years, CHBA anticipates managing multiple concurrent initiatives representing approximately $6–10 million in combined project activity. These projects involve federal funding agreements, technical consultants, builders and renovators, utilities, municipalities, manufacturers, researchers and other stakeholders across Canada. Reporting to the Director responsible for the portfolio, the Project Manager is accountable for the integrated delivery of assigned projects from work planning through execution, reporting, and close-out. The Project Manager coordinates delivery across technical and administrative project resources, while technical authority remains with designated technical leads and subject-matter experts. Material scope, budget, contractual and strategic decisions are escalated to the Director in accordance with delegated authority.

Key Responsibilities Project Planning and Delivery

• Manage one or more concurrent national projects from initiation through completion, withinapproved scope, schedule, budget and funding requirements.
• Translate Contribution Agreements, proposals and scopes of work into integrated project plans,schedules, budgets, milestones, deliverables, dependencies and decision points.
• Own and actively manage project schedules, delivery priorities and cross-workstream dependencies; direct administrative support for schedule maintenance, action tracking andproject records.
• Coordinate consultants, contractors, technical leads, industry participants and project partnerswhile respecting designated technical authority and responsibilities.
• Lead regular project delivery meetings, drive decisions and accountability for commitments,and ensure outstanding issues are resolved or escalated appropriately.
• Monitor project performance and develop corrective or recovery plans where scope, schedule,budget or deliverables are at risk.

Financial and Funding Agreement Management

• Manage project-level budgets, forecasts, commitments and eligible expenditures in collaboration with the Director and CHBA Finance Department.
• Maintain alignment between project activities, approved budgets, Contribution Agreement requirements, claims and contractual commitments.
• Develop and maintain project financial forecasts and cash-flow requirements; identify variances early and recommend corrective action.
• Oversee preparation of supporting documentation for contracts, claims, audits, amendments and project close-out, with administrative staff responsible for transactional tracking and evidence maintenance.

Reporting, Project Controls and Quality

• Own project reporting calendars and ensure contractual and internal reporting deadlines are met.
• Oversee the integration of technical, financial and project information into coherent progress reports, milestone submissions, presentations and final reports, supported by administrative and technical project resources.
• Ensure appropriate project-control, information-management and QA/QC processes are established and operating; review exceptions and resolve issues that affect project delivery or reporting integrity.
• Ensure project records are complete, auditable and consistent with CHBA and funding-agreement requirements without duplicating day-to-day document-control responsibilities assigned to project administration.
• Support project evaluation, lessons learned and continuous improvement.

Risk, Change and Issue Management

• Own and maintain project risk and issue management processes, including mitigation actions, owners and escalation thresholds.
• Manage routine changes within delegated authority and assess the scope, budget, schedule and contractual implications of proposed changes.
• Escalate material risks, changes and decisions to the Director with clear analysis, options and recommendations.

Stakeholder and Team Coordination

• Coordinate multidisciplinary delivery teams that may include CHBA staff, government departments, consultants, builders, renovators, Energy Advisors, utilities, municipalities, researchers and industry associations.
• Maintain effective project-delivery relationships and accountability for commitments, while supporting the Director in senior funder, government and strategic stakeholder relationships.
• Work closely with designated technical leads and project administration to ensure technical outputs, project data, documentation and reporting remain aligned with project requirements.
• Support advisory groups, technical committees, workshops, demonstrations and knowledge transfer activities as required.

ABOUT YOU, THE CANDIDATE

Essential Requirements

Education and Experience Required:

• Project Management Professional (PMP) designation in good standing.
• Post-secondary degree, diploma or equivalent combination of education and relevant experience.
• Minimum 5 years of progressively responsible project management experience, including direct responsibility for complex, multi-stakeholder projects.
• Demonstrated experience managing project schedules, budgets, risks, deliverables, dependencies and external contractors.
• Experience managing projects or portfolios with budgets greater than $2 million or comparable complexity.
• Strong financial literacy and ability to understand budgets, forecasts, variances, eligible expenditures and contractual financial requirements.
• Strong verbal and written communication skills, and experience preparing or coordinating professional reports and presentations for senior management, funders or clients.
• Strong judgment and ability to identify problems early, develop viable options, make decisions within authority and drive issues through resolution.
• Advanced proficiency with Microsoft 365, including Excel, Word, PowerPoint, Teams and SharePoint.
• Ability to work effectively with technical specialists without needing to be the technical subject-matter expert.

Strongly Preferred / Assets

• Experience managing federally or provincially funded projects, Contribution Agreements,contracts, grants or similar formal funding arrangements, including claims, audits,amendments or close-out.
• Experience managing research, demonstration, innovation or market transformation projects.
• Experience in residential construction, building science, energy efficiency, clean energy,sustainability, utilities, infrastructure or related technical sector.
• Experience coordinating geographically distributed teams and national stakeholder groups.
• Experience with Monday.com, Microsoft Project, or comparable project managementplatforms; data management, dashboards or project performance measurement andcommunication.
• Familiarity with the responsible use of AI-enabled tools to support project management,research, analysis and reporting.

Equivalent combinations of education and experience may be considered.

Team Fit:

• Detail-oriented with excellent organizational and time management skills, and the abilityto prioritize and handle multiple tasks and competing deadlines
• Outstanding interpersonal and listening skills with a demonstrated ability to develop strong working relationships that encourage cooperation.
• Excellent team player; enthusiastic desire to contribute to the overall success of theCHBA and its members
• Self-starter who thrives in an agile environment of innovation, where they can be equallysuccessful working independently as well as collaboratively in a team environment.
• CHBA operates under a hybrid work model. Some travel within Canada and occasional evening or weekend work may be required based on project activities and deadlines.

ABOUT CHBA

The Canadian Home Builders’ Association (CHBA) is the national voice of Canada’s residential construction industry. CHBA is one association operating at the local, provincial and national levels, representing approximately 8,500 member companies across more than 50 constituent Home Builders’ Associations.

Our membership includes home builders, renovators, land developers, trade contractors, manufacturers and suppliers, financial and professional service providers, and others supporting residential construction across Canada. Together, the industry represents significant economic activity and employment in communities nationwide.

At the national level, CHBA works with members, governments and industry partners on issues affecting housing quality, affordability and choice, including building codes, energy efficiency, housing policy, community development, business practices and professional development. CHBA is a federal not-for-profit organization governed by a member-elected Board of Directors and supported by a multidisciplinary professional staff team.

WORKING AT CHBA NATIONAL

CHBA National offers a collaborative, professional work environment where staff work across disciplines and regularly engage with industry leaders, government, partner organizations and other stakeholders from across Canada. Employees have opportunities to contribute to nationally significant initiatives, take on new challenges, develop new skills and work both independently and collaboratively as part of a high-performing team.

CHBA’s national office is located at 141 Laurier Avenue West in downtown Ottawa, close to Parliament Hill, government offices, public transit, restaurants and other amenities. The recently renovated office includes modern meeting and collaboration spaces, video-conferencing facilities, secure bicycle storage and access to an on-site gym.

CHBA operates under a hybrid work model, with established in-office and work-from-home days. Regular hours are typically 9:00 a.m. to 5:00 p.m., Monday to Friday, with some flexibility. Some travel within Canada and occasional evening or weekend work may be required depending on project activities and deadlines.

TO APPLY

Please send a resume and cover letter to careers@chba.ca. CHBA will assess applications as they are received, and the posting will close once a sufficient number of qualified applicants has been identified.

Accommodation will be provided at all stages of the hiring process. Applicants are invited to make their accommodation needs known in advance.

We thank all applicants for their interest in this opportunity. Only those selected for an interview will be contacted.